Spitfire Audio is a music technology company dedicated to making inspiring software for film
composers. Our sound libraries and virtual instruments are created together with the best
musicians, engineers and studios in the world. Founded in 2007, Spitfire Audio has recorded
and released over 80 sample libraries including collaborations with the likes of Hans Zimmer
and the BBC Symphony Orchestra. Our sounds can be heard across blockbuster Hollywood
scores, hit computer games and pioneering records. We’re also breaking down the barriers of
entry to orchestral music making by providing an extensive range of free libraries, as part of
our mission to inspire a generation of composers.

Apply: CV (in PDF format) and covering letter by email to careers@spitfireaudio.com for the
attention of Grace Smith, Head of Projects. Please put “Projects Support Officer” in the
subject line. Your covering letter should explain why you think you would be a good fit for this
role. Applications close on 9th November 2020. Interviews will be held via video call.
The Projects Support Officer will fulfill a key administrative role within Spitfire’s Project
Management department, who are responsible for ensuring all projects are delivered in
accordance with our company roadmap, to the expected quality, on time. Reporting into the
Head of Projects, they will assist the team in the day to day running of all projects. This will
involve project planning, monitoring timelines, organising and attending key project meetings,
risk and issue management, preparing and maintaining documentation, upholding processes
and writing reports. The scope of projects will be diverse, from supporting the development of
new product releases and software implementation, to working with teams on large seasonal
marketing campaigns and rolling out important internal organisational projects.

PRIMARY TASKS & OBJECTIVES

● Providing day to day support and assistance to the Project Management team
● Administration and maintenance of project and resource planning softwares
● Daily communication and collaboration with multiple teams (Product Development,
Engineering, Marketing and Customer Experience) to support their work
● Monitoring stage plans and milestones across multiple projects within the agreed
tolerances
● Running through product launch checklists with the Marketing team and overseeing
the practical launch of products on release day
● Working with Project Managers to update project plans as changes arise
● Identifying risks throughout the duration of a project and recommending mitigation
strategies
● Setting up and maintaining project files
● Ensuring all project documents are correctly stored and populated with the relevant
information at the correct time, distributed to project teams in a timely manner
● Facilitating and attending project meetings, taking minutes, capturing action points,
and following up with project teams
● Writing meeting agendas and guiding key project meetings
● Upholding project processes and abiding by best practice
● Engaging with the workflows of different teams and helping them to optimise their
practices where appropriate
● Writing succinct and focussed daily reports for the Head of Projects and CEO on
progress against milestones, raising exceptions where necessary

ESSENTIAL

These skills are essential to the role:
● Previous experience in:
○ A team support or assistant role
○ Diary management and scheduling
○ CMS
● Highly organised, productive and diligent in nature
● Confident verbal and written communication
● The ability to cultivate and maintain meaningful relationships with teams and
stakeholders at all organisational levels
● Must be a collaborative team player able to work across multiple functions, locations,
and cultures

DESIRABLE

These skills are not essential but would be highly desirable:
● Previous experience in:
○ A project management role
○ Work-flow organisation
○ A software development or music technology environment
● Familiarity with file management and project management softwares Asana and Jira
desirable
● Familiarity with the principles of PRINCE2 Project Management and Agile
Methodologies. PRINCE2 Certification desirable, but not mandatory

QUALITIES

● Friendly with great interpersonal skills
● Naturally optimistic, glass half full attitude
● Methodical with the ability to think laterally
● Able to handle and embrace change
● A hands-on, enthusiastic do-er
● Meticulous and thorough
● An eagerness to help others
● Able to happily take instruction and use initiative
● Excellent punctuality
● Assertive
● Tactful, diplomatic and patient

BENEFITS

As well as joining a wonderful team and friendly company culture you will have access to:
● Pension scheme
● Private healthcare, including a range of pre-claim benefits
● Life insurance policy
● Income protection policy
● WeCare 24/7 mental health support service
● 23 days holiday a year plus UK Bank Holidays and an additional Christmas break
● Employee Benefit Membership Discounts
● National Cycle to Work scheme
● Health & fitness app Sworkit
● Company social events [COVID permitting]

Spitfire Audio is an equal opportunity employer.

We are committed to ensuring that the terms and conditions of employment of employees
and potential employees are equitable and non-discriminatory. This means that job applicants
and employees will be treated fairly regardless of their sex, marital status, sexual orientation,
gender reassignment, race, ethnicorigin, disability, age, religion or religious beliefs.
Spitfire Audio values the differences that a diverse workforce brings.