Company Description

 UK independent record label and management company primarily focused on electronic dance music. The label has developed a respectable presence in the industry both within the UK and around the world.

 

Primary Tasks & Objectives 

• Providing day to day support and assistance to the Project Management team
• Administration and maintenance of project and resource planning software
• Daily communication and collaboration with multiple to support their work
• Day to day maintenance of project and resource planning
• Daily communication with team/multiple teams to support their work
• Monitoring stage plans and milestones across multiple projects and updating project
• Diary management
• Ensuring all project documents are correctly stored and populated with the relevant information at the correct time, distributed to project teams in a timely manner
• Facilitating and attending project meetings, taking minutes, capturing action points and following up with project teams.
• Planning, set up and attendance of client and meetings, calls and zooms
• Writing meeting agendas and guiding key project meetings
• Upholding project processes and abiding by best practice
• Engaging with the workflows of different teams and helping them to optimise their practices where appropriate
• Ensuring all project files are set up and maintained correctly
• Managing versioning and storage of related documents, keeping master copies of documentation secure, and archiving old versions, keeping teams updated onchanges in the process
• Engaging with the workflows of different teams and helping them to optimise their practices where appropriate
• Writing weekly reports for the Head of Projects

• Source and contribute to creative ideas and commercial opportunities for all areas of artist’s endeavours
• Project manage, execute & deliver artist bespoke plans and initiatives
• Communicate with internal and external brands team to create partnership opportunities
• Assist in the housekeeping of our online and artist platforms.
• Maintain artist and company playlists.
• Collecting data and assisting with project forecasting
• Overseeing and managing artist’s day-to-day activities and all logistics
• Working and interacting daily with artists.
• Working with Project Managers to update project plans as changes arise
  Identifying risks throughout the duration of a project
• Running through product launch checklists and overseeing the practical launch of products on release day
• Assisting and leading in all areas of creative
• Communicating and forming relationships within the media
• Collaborating with labels, promoters, and all other key industry partners to oversee the set-up, implementation and delivery of successful releases, campaigns and other activity
• Attending fantastic and sometimes high-profile events and represent the organisation appropriately and professionally at all times!
• Project work, detailed presentations and research for the team and clients
• Newsletter, reports and updating blogs
• Participating in creative meetings for brainstorming ideas for future events and campaigns
• Working across global release campaigns

 

Experience and skills required

• At least 3-5 years of experience within music industry (preferable but not essential)
• Entry-level experience in the music industry: Music label, music distribution or publishing
• An excellent understanding of the needs of artists, and a proven track record of working with artist-centric businesses
• An ability to build strong partnerships; strong interpersonal skills and ability to communicate effectively at all levels, internally & externally
• A self-starter with an entrepreneurial spirit, who is adaptable, calm, extremely organised, with a strong attention to detail
• Proactive and forward thinking and the ability to use own initiative
• The ability to work across multiple different types of projects at once
• Working side by side with management in house touring and digital teams

 

Desirable Experience in the following systems  (Please delete or add as required)

• Adobe Creative Suite
• File storage: Box, Google Drive, DISCO, Dropbox
• Microsoft word, excel

 

Essential

• Diary management and scheduling
• CMS
• Highly organised, productive and diligent in nature
• Confident verbal and written communication
• The ability to cultivate and maintain meaningful relationships with teams and individuals at all organisational levels
• Must be a collaborative team player able to work across multiple functions, locations, and cultures
• Good writing skills
• Good computer/presentation skills
• Confident, friendly and enthusiastic team player
• Able to manage own projects and be reliable and trusted
• A creative mind – able to join in brainstorming sessions!
• Someone who will fit into the company culture of kindness, acceptance, tolerance and mutual support – and fun!
• Eager to learn and develop own skill set

 

Qualities

• Friendly with great interpersonal skills
• Naturally optimistic, glass half full attitude
• Methodical with the ability to think laterally
• Able to handle and embrace change
• A hands-on, enthusiastic do-er
• Meticulous and thorough
• An eagerness to help others
• Able to happily take instruction and use initiative
• Excellent punctuality
• Tactful, diplomatic and patient
• Excels at organising their workload and enjoys driving work forward independently;
• Strategic thinker able to change tactics while still meeting larger objectives;
• Takes pride in performing at a high-level producing quality outcome;
• Understands and enjoys the demands of working in a dynamic environment and small organisation; able to work collaboratively and flexibly.